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Build a plan: |
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Define a project |
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Plan project activities |
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Plan for and procure resources |
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Plan project costs |
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Plan for quality and risks |
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Plan communication and security |
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Optimize a project plan |
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Distribute a project plan |
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Track and manage a project: |
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Track progress |
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Manage a schedule |
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Manage resources |
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Manage costs |
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Manage scope |
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Manage risks |
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Report project status |
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Close a project: |
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Review final project information |
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Define a clear, specific and measurable project
objective. Avoid vague objectives such as "Create state-of-the-art
deliverables." |
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A project's objectives may include: |
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A list of project deliverables. A deliverable is
a tangible and measurable result, outcome, or item that must be produced to
complete a project or part of a project. Both, project team and project stakeholders
must agree on the deliverables before the project can start. Stakeholders
are individuals or organizations that are actively involved in the project
or whose interests might be affected by the project. |
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Contd. |
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Specific due dates, both for the ultimate
completion of the project and for intermediate milestones. Milestones are
reference points marking major events in a project and are used to monitor
the project’s progress |
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Specific quality criteria that must meet. |
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To begin planning, you make educated guesses and
then use those estimates to create your schedule. Project stakeholders can
critique them and then formally agree to a set of project assumptions.
Update the schedule when you have additional information on these factors. |
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Contd. |
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List your project's constraints to ensure that
all project stakeholders are aware of them and have the opportunity to
comment on the list. Your projects have a specific finish date, scope
and perhaps budget (project triangle). |
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The project's scope is the combination of all
project goals and tasks, and the work required to accomplish them. |
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Define phases and create a task list |
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A task is a specific activity that has a
quantifiable (measurable) outcome and a duration (a beginning and an end).
A project is made up of tasks. |
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A phase is a group of related tasks that
complete a major step in the project |
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A milestone is a reference point marking a major
event in a project and used to monitor the project’s progress. |
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Show the project's organization (using task
charts, Gantt charts, network diagrams …etc.) |
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Organize a project into a master project and
subproject files |
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Contd. |
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Estimate task durations |
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Set task dependencies and constraints |
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There are many types of task relationships (e.g.
one task can only start when another finishes because it depends on its
outcome) |
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Identify and monitor critical paths (sequence of
interdependent tasks that might cause project delays/incompletion) |
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Create interrelationships between projects (if
they exist) |
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