SUMMER TRAINING
PROGRAM GUIDELINES
DEPARTMENT OF CIVIL ENGINEERING
2001
1. Introduction
2. Objectives
3. Duration of the Summer Training Program
4. Summer Training Coordinator
5. Summer Training Advisor
6. Summer Training Examining Committee
7. Academic Regulations and Requirements
8. Registration Procedures
9. Withdrawal Procedure
10. Placement of Trainees
11. Obligations of the Training Organizations
12. Notes to Summer Training Students
a.
Before leaving for training
b. During the training period
c. After the training period
13. Deliverables
14. Writing the Summer Training Final Report
15. Evaluation and Grading
1. INTRODUCTION
The civil engineering science students are
required to undergo a comprehensive Summer Training Program with a reputable
and specialized industrial organization in or outside the
The student is expected to spend a
significant portion of the summer training period, depending on the activities
of the training organization and the student's field, in the following areas:
-
Orientation period covering the
organization, its activities, operations, etc.
-
Safety regulations and procedures
-
On the job practical training in any
field of civil engineering that deals with planning, designing, construction,
and maintaining public and private facilities such as buildings, tunnels, bridges,
transportation systems, water and sewage treatment plants, etc.
The student is expected to spend his
entire summer training period with the training organization abiding by its
regulations like other employees. During
his summer training period the student is required to fill his Weekly Progress
Report about his training activities and submit it weekly to his supervisor in
the training organization for review and approval. The student is also required to write a
formal written Summer Training Report in accordance with Section 14 of this
document.
In order to know the actual performance
of the student during the training period, the number of days he spent on
training, the number of absences and the number of times he came late to work,
a Summer Training Evaluation Form is requested from the training organization
to be forwarded to the Summer Training Program Office, Students Affairs, KFUPM,
Dhahran 31261.
2. OBJECTIVES
The overall objective of the summer training
is to expose the student to the work environment in the field of civil
engineering. In particular, the summer
training program will:
1) enable the students to gain valuable practical experience,
2) test the students' career interests,
3) enable
the students to learn more about career fields,
4) develop
the students' job-related skills,
5) enhance the students' civil engineering
knowledge acquired in class through the field experience,
6) teach the students on how to deal with
the society outside the university,
7) enable
the students to earn some income,
8) provide the training organizations an
idea about the quality of the future human resources,
10) enhance the relationship between the civil
engineering department and public and private sectors.
3. DURATION OF THE SUMMER TRAINING PROGRAM
The qualifying student should spend at
least eight weeks in a governmental organization, a reputable industrial firm,
or a research center that conducts and/or is involved with civil engineering
activities.
4. SUMMER TRAINING COORDINATOR
The summer training coordinator is a
civil engineering faculty member assigned by the Chairman of the department.
The main duties of the coordinator are
as follows:
(i) nominating the students eligible for the
summer training program
(ii) receiving
the evaluation reports from the employer
(iii) assigning
faculty advisor to each student
(iv) ensuring the submission on time of a
draft report indicating the student's major weekly activities in the job. This draft report must be signed by the
student's on-the-job supervisor.
(v) receiving the students' final grades
from their advisors and report them to the registrar.
5. SUMMER TRAINING ADVISOR
The summer training advisor is a civil engineering faculty member with the expertise in the subject of the student summer training assignment and is assigned by the department summer training coordinator in consultation with the student. The main role of the advisor is to guide the student to write and compile his summer training final report in a professional format. It is expected that the advisor will have frequent meetings with his advisee. The advisor should ensure that the student submits and presents his final report on or before the end of the tenth week of the first (fall) semester.
6. SUMMER TRAINING EXAMINING COMMITTEE
The examining committee will consist of
three faculty members with the summer training advisor as a chairman and two
other faculty members selected by the student in consultation with his summer
training advisor. The examining
committee will evaluate the student based on the four items listed in Section
14 of this document. The advisor will
report the final grade (PASS/FAIL) to the summer training coordinator. The examining committee should take into
consideration any delay by the student in submitting any of the required
documents and may penalize the student for that delay.
7. ACADEMIC REGULATIONS AND REQUIREMENTS
1. The students are responsible for
knowing and following the academic rules and regulations, including
requirements for graduation. Faculty
advisors will assist students in planning their academic program.
2. The student should not be allowed to
register for any course(s) during his summer training period.
3.
The student must complete the summer
training work before his last semester in the university.
4. To qualify for assignment of summer
training, the student should fulfill the following eligibility requirements:
(i)
complete not less than 70 credit hours
(including the credit hours expected to be completed at the end of the semester
prior to the training),
(ii)
take and pass all CE 200 level courses
and at least two of the following courses (CE 315, CE 341, CE 353 and CE 370),
(iii)
pass ENGL 214 successfully,
(iv)
enroll as a student during the summer
training and not been dismissed for academic or disciplinary reasons.
8. REGISTRATION PROCEDURES
1. Registration for summer training
usually starts on the last day for dropping courses without permanent record
and continues until the last day for dropping courses with a grade of
"W" of the second semester of the academic year.
2. The eligible student should complete
and submit the summer training registration form to the civil engineering
summer training program coordinator for department approval.
3. Approval forms should be transmitted by
the summer training coordinator to the Student Affairs training program office
for further action.
4. The summer training program office at
the Student Affairs will make necessary arrangement, and send all the
registration forms to the university registrar.
9. WITHDRAWAL PROCEDURE
1. After the registration deadlines,
dropping the summer training needs approval of the civil engineering summer
training coordinator. This approval will
be granted only to students with legitimate reasons by completing the dropout
form and submitting it to the summer training department at the Student Affairs where it will be processed
and sent to the registrar of the university.
2. A student may be automatically
withdrawn from the summer training without being informed due to any of the
following reasons:
(i)
When the student is subjected to
dismissal for academic and/or disciplinary reasons.
(ii)
When the student drops some credit
hours during the semester preceding the training period so that the total
number of the earned credit hours after this semester is less than 70 credit
hours.
(iii)
If the student drops one or more of the
department required (pre-requisite) courses before starting his training as
mentioned in Section 7 of this document.
Note: If the student is withdrawn from the summer
training due to any of the reasons mentioned in (i)
to (iii) above, his training, if completed, will not be counted.
3. A grade of "WF" will be given
to any student withdrawing from summer training program without completing
withdrawal formalities.
10. PLACEMENT OF TRAINEES
It is the responsibility of the summer
training office at the Deanship of Student Affairs to coordinate with the
organizations within and outside the Kingdom to create training opportunities
for the nominated students. A student
may look for a training opportunity for himself in any organization. However, the summer training coordinator's
(i.e. civil engineering summer training coordinator) approval of the selected
organization is mandatory. The papers
for summer training will be processed by the summer training office at student
affairs only after the selected organization is approved by the departmental
coordinator. Finally, all nominated
civil engineering students must contact the Student Affairs summer training
office and/or the department summer training coordinator to finalize the
administrative formalities before leaving for training.
11. OBLIGATIONS OF THE TRAINING ORGANIZATIONS
1. The training organization is encouraged
to utilize the trainee in a job related to the field of civil engineering in
design, analysis, and construction and not assign him to clerical and routine
work, such as operator, translator, etc.
2. The training organization is requested
to provide the university with a filled evaluation form for each trainee at the
end of the training period.
3. The training organization should allow
the university officials to visit the trainee(s) as and when required.
12. NOTES TO SUMMER TRAINING STUDENTS
a. Before leaving for training
1. Be sure that you are enrolled as a
formal student at KFUPM during the training period.
2. Be sure to see the summer training
coordinator to discuss your training assignment and how to prepare yourself for
your work assignment and training report.
3. Be sure to make a note of the telephone
number of your coordinator as well as the telephone, fax numbers and the e-mail
of the civil engineering department (i.e. for CE department the Fax is
03-860-2879, the Tel. is 03-860-2550 and the e-mail is c-ce@kfupm.edu.sa).
4. Be sure to take the official documents
from the summer training office - Deanship of Student Affairs - which include
·
Official letter addressed to the
organization where you will be working.
·
Contact guide which has names and
telephone numbers of persons in the organization where you can contact in case
they have any major problems during their summer training.
·
Evaluation form to give to your
supervisor at the organization.
·
The undertaking form about the
commitment of all the conditions of summer training during that period to sign
it.
5. Be sure to report to your employer on
the prescribed date.
b. During the training period
1. Be sure to spend all your training period
(8 weeks) with the organization you were assigned to by the summer training
department and should not transfer to any other organization unless it is
approved by both the university and the organization..
2. Be sure to send your contact address at
the training firm to the university not later than the end of the second week
of the beginning of training period.
3. Be sure to ask for a scheduled training
program from the organization you will be working with which details the
activities you will be performing during the training period.
4. Be sure that your training schedule is
related to civil engineering.
5. Be sure to obey all organization rules
and regulations.
6. Be sure to write your weekly progress
report regularly which must include your actual experience.
7. Be sure to collect all information
related to writing the summer training final report.
8. Be sure to remind your training
supervisor to fill and send the summer training evaluation form directly to the
summer training office - Deanship of Student Affairs - at the end of your
training period.
9. Be sure to contact your department
and/or student affairs summer training office if you have any problems.
c. After the training period
1. Be sure to contact the summer training coordinator
during the first week of the first
semester following your training to consult him for selecting your advisor.
2. Be sure to contact your advisor
immediately to schedule a date for completing your final report within the
specified deadline.
3. Be sure to complete your report and
prepare yourself for the presentation.
The longer you wait after training, the more distant some of your
personal experiences become, and consequently the more difficult writing the
report becomes.
13. DELIVERABLES
1. After completion of the summer
training, the student is required to submit three copies of his formal written
report according to the format detailed in Section 14 of this document to his
advisor at least one week before the student's scheduled presentation which
must be on or before the tenth week of the first semester.
2. After completion of the summer
training, the student is required to submit the following materials to the
summer training coordinator.
(i) The
compiled weekly progress report signed by the student's on-the-job supervisor showing the
major work accomplished during each week.
This should be submitted during the first week of the first semester following
the training period.
(ii) A copy of the final report implementing
all committee corrections (if any) which is written according to the format
detailed in Section 14 of this document for the department use.
14. WRITING THE SUMMER TRAINING FINAL REPORT
The summer training report must be
properly typed and bound. Figures and
Tables (if any) must be placed in relevant location. It is the student's responsibility to follow
up with his advisor and check if the report needs any corrections or
modifications. A suggested format for the summer training final report is given
below:
(1) Cover
page which should include
-
University, college and department
names
-
Course title and number
-
Report title
-
Student's name and number
-
Advisor's name
-
Report submission date
(2) Summary
of the report
(3) Table
of contents
(4) List
of figures (if any)
(5) List
of tables (if any)
(6) Introduction
(7) Brief
history of the organization
(8) Summary
of the project assignment
(9) Technical and practical information
gained during the summer training period.
This must constitute the major
part of the report.
(10) Conclusion
and recommendations
(11) References
(if any)
(12) Appendices
(including copies or weekly progress reports).
15. EVALUATION AND GRADING
The student will be given a PASS or
FAIL grade (Pass ³ 70) by the examining
committee for his summer training program based on:
(i) His weekly progress report (will carry
a 15% of the total grade)
(ii) His
summer training final report (will carry a 45% of the total grade)
(iii) His
presentation (will carry a 25% of the total grade)
(iv) Participating
organization's evaluation of the student (will carry a 15% of the total grade).