King Fahd University of
Petroleum and Minerals
DEPARTMENT OF CIVIL
ENGINEERING
SUMMER TRAINING
PROGRAM GUIDELINES
2001
TABLE OF CONTENTS
Page
1. Introduction 2
2. Objectives 3
3. Duration of the Summer Training Program.......... 3
4. Summer Training Coordinator.... 3
5. Summer Training Advisor........... 4
6. Summer Training Examining Committee...... 4
7. Academic Regulations and Requirements.. 4
8. Registration Procedures. 5
9. Withdrawal Procedure.... 5
10. Placement of Trainees.... 6
11. Obligations of the Training Organizations.. 6
12. Notes to Summer Training Students.......... 6
a. Before leaving for training....... 6
b. During the training period. 7
c. After the training period............. 8
13. Deliverables 8
14. Writing the Summer Training Final Report............ 8
15. Evaluation and Grading.. 9
SUMMER TRAINING IN CIVIL
ENGINEERING
1.
INTRODUCTION
The
civil engineering science students are required to undergo a comprehensive
Summer Training Program with a reputable and specialized industrial
organization in or outside the Kingdom of Saudi Arabia relevant to his major
area of interest in engineering analysis, design, or construction. The purpose of this summer training is
to increase the students' practical experience and to enhance their career
abilities. Also to deepen their
civil engineering knowledge acquired during their academic years through this
in the field practical experience in applied industrial projects. In addition, such a program enhances
the relationship between the civil engineering department at KFUPM and the
governmental and private industrial firms. It also provides the business and industry with well-trained
professionals.
The student is expected to spend a significant
portion of the summer training period, depending on the activities of the
training organization and the student's field, in the following areas:
-
Orientation
period covering the organization, its activities, operations, etc.
-
Safety
regulations and procedures
-
On
the job practical training in any field of civil engineering that deals with
planning, designing, construction, and maintaining public and private
facilities such as buildings, tunnels, bridges, transportation systems, water
and sewage treatment plants, etc.
The student is expected to spend his entire summer
training period with the training organization abiding by its regulations like
other employees. During his summer
training period the student is required to fill his Weekly Progress Report about
his training activities and submit it weekly to his supervisor in the training
organization for review and approval.
The student is also required to write a formal written Summer Training
Report in accordance with Section 14 of this document.
In order to know the actual performance of the
student during the training period, the number of days he spent on training,
the number of absences and the number of times he came late to work, a Summer
Training Evaluation Form is requested from the training organization to be
forwarded to the Summer Training Program Office, Students Affairs, KFUPM,
Dhahran 31261.
2.
OBJECTIVES
The overall objective of the summer training is to
expose the student to the work environment in the field of civil
engineering. In particular, the
summer training program will:
1) enable
the students to gain valuable practical experience,
2) test
the students' career interests,
3) enable
the students to learn more about career fields,
4) develop
the students' job-related skills,
5) enhance
the students' civil engineering knowledge acquired in class through the field
experience,
6) teach
the students on how to deal with the society outside the university,
7) enable
the students to earn some income,
8) provide
the training organizations an idea about the quality of the future human
resources,
10) enhance
the relationship between the civil engineering department and public and
private sectors.
3.
DURATION OF THE SUMMER TRAINING PROGRAM
The qualifying student should spend at least eight
weeks in a governmental organization, a reputable industrial firm, or a
research center that conducts and/or is involved with civil engineering
activities.
4.
SUMMER TRAINING COORDINATOR
The summer training coordinator is a civil
engineering faculty member assigned by the Chairman of the department.
The main duties of the coordinator are as follows:
(i) nominating
the students eligible for the summer training program
(ii) receiving
the evaluation reports from the employer
(iii) assigning
faculty advisor to each student
(iv) ensuring
the submission on time of a draft report indicating the student's major weekly
activities in the job. This draft
report must be signed by the student's on-the-job supervisor.
(v) receiving
the students' final grades from their advisors and report them to the
registrar.
5.
SUMMER TRAINING ADVISOR
The summer training advisor is a civil engineering
faculty member with the expertise in the subject of the student summer training
assignment and is assigned by the department summer training coordinator in
consultation with the student. The
main role of the advisor is to guide the student to write and compile his
summer training final report in a professional format. It is expected that the advisor will
have frequent meetings with his advisee.
The advisor should ensure that the student submits and presents his
final report on or before the end of the tenth week of the first (fall)
semester.
6.
SUMMER TRAINING EXAMINING COMMITTEE
The examining committee will consist of three
faculty members with the summer training advisor as a chairman and two other
faculty members selected by the student in consultation with his summer
training advisor. The examining
committee will evaluate the student based on the four items listed in Section
14 of this document. The advisor
will report the final grade (PASS/FAIL) to the summer training
coordinator. The examining
committee should take into consideration any delay by the student in submitting
any of the required documents and may penalize the student for that delay.
7.
ACADEMIC REGULATIONS AND REQUIREMENTS
1. The
students are responsible for knowing and following the academic rules and
regulations, including requirements for graduation. Faculty advisors will assist students in planning their
academic program.
2. The
student should not be allowed to register for any course(s) during his summer
training period.
3. The
student must complete the summer training work before his last semester in the
university.
4. To
qualify for assignment of summer training, the student should fulfill the
following eligibility requirements:
(i)
complete
not less than 70 credit hours (including the credit hours expected to be
completed at the end of the semester prior to the training),
(ii)
take
and pass all CE 200 level courses and at least two of the following courses (CE
315, CE 341, CE 353 and CE 370),
(iii)
pass
ENGL 214 successfully,
(iv)
enroll
as a student during the summer training and not been dismissed for academic or
disciplinary reasons.
8.
REGISTRATION PROCEDURES
1. Registration
for summer training usually starts on the last day for dropping courses without
permanent record and continues until the last day for dropping courses with a
grade of "W" of the second semester of the academic year.
2. The
eligible student should complete and submit the summer training registration
form to the civil engineering summer training program coordinator for
department approval.
3. Approval
forms should be transmitted by the summer training coordinator to the Student
Affairs training program office for further action.
4. The
summer training program office at the Student Affairs will make necessary
arrangement, and send all the registration forms to the university registrar.
9.
WITHDRAWAL PROCEDURE
1. After
the registration deadlines, dropping the summer training needs approval of the
civil engineering summer training coordinator. This approval will be granted only to students with
legitimate reasons by completing the dropout form and submitting it to the summer
training department at the Student
Affairs where it will be processed and sent to the registrar of the university.
2. A
student may be automatically withdrawn from the summer training without being
informed due to any of the following reasons:
(i)
When
the student is subjected to dismissal for academic and/or disciplinary reasons.
(ii)
When
the student drops some credit hours during the semester preceding the training
period so that the total number of the earned credit hours after this semester
is less than 70 credit hours.
(iii)
If
the student drops one or more of the department required (pre-requisite)
courses before starting his training as mentioned in Section 7 of this
document.
Note: If the student is withdrawn from the summer training due to
any of the reasons mentioned in (i) to (iii) above, his training, if completed,
will not be counted.
3. A
grade of "WF" will be given to any student withdrawing from summer
training program without completing withdrawal formalities.
10.
PLACEMENT OF TRAINEES
It is the responsibility of the summer training
office at the Deanship of Student Affairs to coordinate with the organizations
within and outside the Kingdom to create training opportunities for the
nominated students. A student may
look for a training opportunity for himself in any organization. However, the summer training
coordinator's (i.e. civil engineering summer training coordinator) approval of
the selected organization is mandatory.
The papers for summer training will be processed by the summer training
office at student affairs only after the selected organization is approved by
the departmental coordinator.
Finally, all nominated civil engineering students must contact the
Student Affairs summer training office and/or the department summer training coordinator
to finalize the administrative formalities before leaving for training.
11.
OBLIGATIONS OF THE TRAINING ORGANIZATIONS
1. The
training organization is encouraged to utilize the trainee in a job related to
the field of civil engineering in design, analysis, and construction and not
assign him to clerical and routine work, such as operator, translator, etc.
2. The
training organization is requested to provide the university with a filled
evaluation form for each trainee at the end of the training period.
3. The
training organization should allow the university officials to visit the
trainee(s) as and when required.
12.
NOTES TO SUMMER TRAINING STUDENTS
a.
Before leaving for training
1. Be
sure that you are enrolled as a formal student at KFUPM during the training
period.
2. Be
sure to see the summer training coordinator to discuss your training assignment
and how to prepare yourself for your work assignment and training report.
3. Be
sure to make a note of the telephone number of your coordinator as well as the
telephone, fax numbers and the e-mail of the civil engineering department (i.e.
for CE department the Fax is 03-860-2879, the Tel. is 03-860-2550 and the
e-mail is c-ce@kfupm.edu.sa).
4. Be
sure to take the official documents from the summer training office - Deanship
of Student Affairs - which include
·
Official
letter addressed to the organization where you will be working.
·
Contact
guide which has names and telephone numbers of persons in the organization
where you can contact in case they have any major problems during their summer
training.
·
Evaluation
form to give to your supervisor at the organization.
·
The
undertaking form about the commitment of all the conditions of summer training
during that period to sign it.
5. Be
sure to report to your employer on the prescribed date.
b.
During the training period
1. Be
sure to spend all your training period (8 weeks) with the organization you were
assigned to by the summer training department and should not transfer to any
other organization unless it is approved by both the university and the
organization..
2. Be
sure to send your contact address at the training firm to the university not
later than the end of the second week of the beginning of training period.
3. Be
sure to ask for a scheduled training program from the organization you will be
working with which details the activities you will be performing during the
training period.
4. Be
sure that your training schedule is related to civil engineering.
5.
Be sure to obey all organization rules and regulations.
6. Be
sure to write your weekly progress report regularly which must include your
actual experience.
7. Be
sure to collect all information related to writing the summer training final
report.
8. Be
sure to remind your training supervisor to fill and send the summer training
evaluation form directly to the summer training office - Deanship of Student
Affairs - at the end of your training period.
9. Be
sure to contact your department and/or student affairs summer training office
if you have any problems.
c.
After the training period
1. Be
sure to contact the summer training coordinator during the first week of the
first semester following your training to consult him for selecting your
advisor.
2. Be
sure to contact your advisor immediately to schedule a date for completing your
final report within the specified deadline.
3. Be
sure to complete your report and prepare yourself for the presentation. The longer you wait after training, the
more distant some of your personal experiences become, and consequently the
more difficult writing the report becomes.
13.
DELIVERABLES
1. After
completion of the summer training, the student is required to submit three
copies of his formal written report according to the format detailed in Section
14 of this document to his advisor at least one week before the student's
scheduled presentation which must be on or before the tenth week of the first
semester.
2. After
completion of the summer training, the student is required to submit the
following materials to the summer training coordinator.
(i) The
compiled weekly progress report signed by the student's
on-the-job supervisor showing the major work accomplished during each
week. This should be submitted
during the first week of the first semester following the training period.
(ii) A copy of
the final report implementing all committee corrections (if any) which is
written according to the format detailed in Section 14 of this document for the
department use.
14. WRITING
THE SUMMER TRAINING FINAL REPORT
The summer training report must be properly typed
and bound. Figures and Tables (if
any) must be placed in relevant location.
It is the student's responsibility to follow up with his advisor and
check if the report needs any corrections or modifications.
A suggested format for the summer training final
report is given below:
(1) Cover
page which should include
-
University,
college and department names
-
Course
title and number
-
Report
title
-
Student's
name and number
-
Advisor's
name
-
Report
submission date
(2) Summary
of the report
(3) Table
of contents
(4) List
of figures (if any)
(5) List
of tables (if any)
(6) Introduction
(7) Brief
history of the organization
(8) Summary
of the project assignment
(9) Technical
and practical information gained during the summer training period. This must constitute the major part
of the report.
(10) Conclusion
and recommendations
(11) References
(if any)
(12) Appendices
(including copies or weekly progress reports).
15. EVALUATION AND GRADING
The student will be given a PASS or FAIL grade (Pass
³ 70) by the examining committee for his
summer training program based on:
(i) His
weekly progress report (will carry a 15% of the total grade)
(ii) His
summer training final report (will carry a 45% of the total grade)
(iii) His
presentation (will carry a 25% of the total grade)
(iv) Participating
organization's evaluation of the student (will carry a 15% of the total grade).